Document storage is a huge problem for a lot of businesses and companies. As the company grows, so does the amount of paperwork that you need to store. Finding a place for all the documents you need isn’t simple, as file storage takes a lot of physical space. That’s why this guide on assessing the types of physical document storage is useful for every company.
The simplest form of document storage is the basic shelving solutions that you’ll see in most workspaces. They’re cheap and can hold a lot of documents, but they take up a lot of room and sit in the open. This leaves your documents exposed to potential damage.
High-Density Mobile Shelving
A special type of document storage solution, high-density mobile shelving is great for efficiently using floor space to store massive volumes of documents. The mobile nature of the storage solution makes every document easily accessible.
Filing cabinets are great for holding files, and many companies use them. They’re a bit more space-efficient than shelving and are usually easier to pick files from. However, they do have a higher room-to-document space ratio in comparison to high-density mobile shelving.
One thing you should consider when looking at storage solutions and systems for physical documents is offsite storage. A lot of businesses use special warehouses to store their documents, which saves both space and resources over time. These places use the best storage options, like archive shelving systems, which focus on maximizing returns on the investment and keep your documents safe. However, you should keep any documents you need to access regularly on hand in your workplace, so you don’t have to go out of the way for them.
Hopefully, this guide on assessing the types of physical document storage is useful for you. By learning about all your options, you can make the best storage system in the space you have. Whether that includes different types of storage or offsite storage is dependent on your situation.